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Financial Support

Updated November 2020

Student Support While in the Program

Upon admission to UCSD, each PhD student is provided a financial support letter from the department.  This letter details the guaranteed support the department is able to offer for the duration of the program.  Beyond that, students may apply for additional support opportunities, based on availability and student eligibility. 

The Department may have support opportunities available in the form of Teaching Assistantships, Readerships, Research Assistantships or Fellowships.  Support opportunities depend upon the funds available, the number of positions available, the number of students eligible, and their satisfactory rate of progress in the program.  While each support opportunity may have unique eligibility requirements, all support (including any tuition and fees) requires students to remain in good academic standing.  If students have questions about eligibility, they should contact the PhD Coordinator. 

Note:  Students may only receive support from the Literature Department during their six years of normative time, however they may receive support from outside the department through their Support Time Limit.

An online program called the IA System (Instructional Assistant Data Management System) is used for most of the applications for TA positions and Reader positions across campus.  The Graduate Office may receive email advertisements for new positions that have been posted, and those will be shared with the students via the Department listserv.  At any time, students may also check the list of all currently open positions on the IA System website here: https://academicaffairs.ucsd.edu/Modules/ASES/OpenPositions.aspx.

Summer Arrangements

The Department does not guarantee any form of support during the summer months, so students should plan ahead accordingly.  Students may apply to available employment opportunities across campus, including Teaching Assistantships, Research Assistant positions, and Associate-In positions (teaching their own course). Each Fall Quarter, the Literature Department sends out a call for proposals for Associate-In positions for the following summer.  Any ABD student in the PhD Program may submit a proposal.  Not all proposals may be granted, as the number of course offerings is determined by the Summer Session office and may be limited.  If approved, Associate-Ins will be the sole instructor of their course, while being supervised and supported by a faculty mentor.

 

Tuition & Fees

All UCSD graduate students are charged tuition and fees each quarter.  These can vary slightly year-to-year, and students can view the detailed breakdown of fees for specific years on the GRAD DIVISION website: http://grad.ucsd.edu/financial/tuition-fees.html.  Several types of support will cover the cost of tuition and many of the fees.  In those cases, the fees students must pay will be reduced significantly:

  • Teaching Assistantship or Readership position of 25% time or greater: will cover all but $219.66 of tuition and fees per quarter
  • Research Assistantship of 25% time or greater: will cover all but $219.66 of tuition and fees per quarter
  • Fellowships: vary, students should refer to the details of a specific fellowship to see what tuition and fees it may cover

Students should refer to the Enrollment & Registration calendar for the fee payment deadline each quarter: https://students.ucsd.edu/academics/enroll/index.html.  Tuition & fee payments from employment positions will post approximately ten days before the fee payment deadline.  Students may access their bill online (https://students.ucsd.edu/finances/billing-payment/index.html), and tuition & fee payments from campus sources will appear in a “Pending Awards” box.  It is the student’s responsibility to ensure all tuition & fees are paid by the fee payment deadline, to avoid late fees and possible dropped enrollment.  Students should check their bill online well in advance of the fee payment deadline, and they should reach out to the PhD Coordinator if they do not see an expected tuition & fees payment posted.

Non-Resident Supplemental Tuition

Non-California residents are required to pay Non-Resident Supplemental Tuition each quarter, which is charged in addition to the tuition and fees that all students pay (see Grad Division’s website for details: http://grad.ucsd.edu/financial/tuition-fees.html). 

  • For domestic non-California residents, the Department covers the cost of Non-Resident Supplemental Tuition for one year. These students must establish California residency after their first year at UCSD.  If a student fails to establish (or elects not to establish) California residency after one year, the student will be responsible for paying the Non-Resident Supplemental Tuition.
  • For international students, the Department covers the cost of Non-Resident Supplemental Tuition for the first ten quarters of enrollment (or through the quarter of advancement to candidacy, if that happens before the tenth quarter). After the student advances to candidacy, Grad Division waives the Non-Resident Supplemental Tuition for the next nine consecutive quarters (regardless of leaves or other absences).  If an international student fails to defend their dissertation within those nine quarters, the student will be responsible for paying the Non-Resident Supplemental Tuition each subsequent quarter.

Teaching Assistantships

The Department considers apprentice teaching an integral part of professional training for a PhD degree in Literature.  Every doctoral student is required to be a 50% teaching assistant for at least three academic quarters.  Duties of a teaching assistant usually include attending the lectures for the course, reading and grading papers and examinations, meeting with the supervising professor to discuss the progress of the course, conducting discussion sections, and holding office hours.

Supervising professors write formal teaching evaluations for each teaching assistant who works with them, and students enrolled in the course will often complete online evaluations of their assigned TA.  Students may access completed teaching evaluations by logging in with their Single Sign-On or Student PID/PAC: http://academicaffairs.ucsd.edu/Modules/Evals  (be sure to select “Student SSO” as the “Sign on with:” option).  If students cannot access their evaluations for any reason, they should contact the Student Affairs Coordinator for assistance.

Teaching assistants are expected to take very seriously their responsibilities to their students.  Poor teaching evaluation ratings may result in the loss of support. 

Students who are not native English speakers may be required to pass an English Screening Examination before they can teach courses conducted in English.  Courses designed to enhance English language skills are available to assist students in passing the screening so that they may teach.  Contact the PhD Coordinator for detailed information.

Full-time doctoral students in good standing are eligible for 50% Teaching Assistantships on campus, as long as they are within their Support Time Limit (or their Normative Time Limit for appointments within the Literature Department).  However, the maximum number of quarters a student may have Teaching Assistant (or Associate-In) appointments is eighteen.  Appointments during Summer Session do not count towards this total.  This is a strictly enforced UC policy, and time spent as a TA in a previous graduate program (within the UC-system) is included in this total. 

The maximum academic employment appointment a student may accept is 50%.  Anything over that must be petitioned as an exception and only up to 75% time.  No first-year students will be considered for over-50% exceptions.  International students may not be employed over 50% during the academic year.

Entering PhD students and students early in their courses of study generally find employment in one of the six campus College Writing Programs or in language courses taught in Linguistics or Literature.  Most of these programs offer pedagogical training. 

Some students will find employment as teaching assistants in other campus departments/programs (i.e., Critical Gender Studies, Ethnic Studies, Japanese Studies) and in the Literature Department; however, there are significantly less of these positions available than positions in the College Writing Programs.  These positions are generally filled each Spring Quarter, and students will be sent application instructions via the Department listserv. 

Readerships & Other Employment

Readerships

Each quarter departments across campus (including Literature) hire Readers to assist professors who teach large courses by grading papers and examinations.  Their workload is prorated according to the enrollment of the courses.  Readers are paid an hourly rate for their work, and it is recommended that Reader positions be considered as a possible supplement to a Teaching Assistantship (rather than a primary source of income).

To be considered for a Readership, please apply online to the open positions.  Email notifications will be sent to the Department listserv to keep students up-to-date on when these positions become open, but students should also refer to the full list of available positions posted on the IA System Open Positions page (https://academicaffairs.ucsd.edu/Modules/ASES/OpenPositions.aspx)

Other Employment

The Graduate Office regularly receives requests during the academic year for tutors, editors, writers, translators, and other various positions across campus (and off-campus).  Announcements of this type will be sent via the Department listserv or posted on the bulletin boards within the Graduate Lounge.

Union Information

Students working as Teaching Assistants and Readers are covered by a collective bargaining agreement between the University and the UAW.  Their names and addresses will be released to the UAW each term that they are employed in the bargaining unit.  The Union Agreement can be retrieved electronically at: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/bx/contract.html.

Fellowships

Students are encouraged to apply for relevant fellowships through the University and through other granting institutions. 

A number of fellowships (both UC-based and extramural) are available annually.  Information about these fellowships is available from the GRAD DIVISION.  The GRAD DIVISION website: http://grad.ucsd.edu/financial/fellowships/funding-opportunties/index.html lists a wide variety of information about UCSD and UC need-based and merit-based financial assistance, as well as numerous extramural fellowship opportunities.  These sites are regularly updated.  Please contact the GRAD DIVISION for information on extramural fellowships at 534-3555.

There is also a list of funding opportunities for graduate students posted on the Division of Arts & Humanities website (http://ah.ucsd.edu/_files/Final%20Calendar%20UC%20Internal%20Grants%2018-19%20graduate%20students.pdf).  Information about extramural fellowships and awards is also available in the reference section of the Central University Library under Contracts and Grants.

For a useful listing of Literature- and language-related extramural fellowships, see the September issue of PMLA.

A wide variety of local (system-wide and UCSD) awards are available from various agencies, Departments, and programs.  Enrolled graduate students receive regular notification about available fellowships from the Graduate Office and from GRAD DIVISION through the Department listserv.

Departmental dissertation-year fellowship: Depending on availability of funds, the Department of Literature annually awards year-long dissertation fellowships that include a stipend, fees, and health insurance.  Students who receive these awards must have passed their qualifying examinations and begun substantial work on their dissertation research and writing.  These awards are available subject to funding and are awarded competitively.  Calls for application are circulated annually during the Winter Quarter through the Department listserv.

When funding is available, the Department may also offer mid-year and summer research grants or support awards.

Post-doctoral support: The sources listed above also offer information about post-doctoral support. 

Fee Deferments & Loans

For students holding Teaching Assistantships, fee deferments and loans are available on a quarterly or an annual basis from GRAD DIVISION.  Once students have accessed and completed the required forms, they will need to bring them into the Graduate Office for the PhD Coordinator’s signature.  Once signed, the student can submit the request form(s) to Grad Division: http://grad.ucsd.edu/financial/employment/ases/ta-fee-deferment-loan-programs.html.

Research & Travel Grants

Students admitted FA20 or earlier

The Department of Literature administers and allocates funds for graduate students’ travel for research and/or presentations at conferences.  Each student is entitled to – but not guaranteed – $2,000 support (effective July 2017) over the course of enrollment in the program through the 6th year.  Please see the “Forms” page of the website for the policy and the application.

Funds are also available for travel to other University of California campuses to conduct research, which are not counted towards the $2,000 limit above.  Students can apply for these funds (up to $250 per trip) by completing the UC Intercampus Travel Funds application (see the “Forms” page of the website). 

The Department of Literature funds may only be used for reimbursement of specific travel costs (see application for details), and receipts and applicable paperwork must be turned in to the PhD Coordinator at least two weeks before the start of the trip.  Reimbursement may be denied if the type of travel or lodging chosen is not seen as an economical choice (from the options available).  For any travel costs that are not finalized until the trip occurs (such as taxi fares, uber/lyft fares, and final hotel bills), it is the student’s responsibility to turn in all final receipts to the Financial Manager within seven days of the end of the trip.  Failure to submit the receipts on time may result in a lack of reimbursement (due to campus policy and processing guidelines).

Students admitted after FA20

There are no guaranteed travel funds from the Literature Department.  If/when any funds are available from the department, a call for applications will be send to the listserv.  Students will need to apply for any such opportunities, and the details of the eligibility requirements and approved uses of the funds will be provided.

All students may also apply for funds from outside the department, and some of these funds may be able to be applied to additional travel costs not traditionally covered by the department funds.  The two most common examples of these funding sources are the Dean of Arts and Humanities Travel Fund (http://ah.ucsd.edu/students/current/dean-travel-fund.html) and the GPSA Travel Grants (https://gradsa.ucsd.edu/grad-resources/travel-grants.html).  Some funding sources from outside the department (including the Dean’s Travel Fund and GPSA Travel Grants) will send the awarded funds to the department for processing.  The PhD Coordinator will contact the students to collect the applicable paperwork and receipts.

Taxes, Employment Documentation, & Benefits

Tax Liability

Teaching Assistantships, Readerships, Research Assistantships, and most fellowships are taxable.  For information on how salary, fellowships, and fee payments are taxed, please visit: http://grad.ucsd.edu/financial/tax-information.html

Employment Documentation & Benefits

PhD students employed by UCSD have access to benefits and employment information through the UCPath Online Self-Service Portal (https://ucpath.ucsd.edu/self-service/index.html) and the At Your Service Online website (https://atyourserviceonline.ucop.edu/ayso/).  For instructions on how to setup your access to At Your Service Online, students should follow the instructions here: https://blink.ucsd.edu/HR/benefits/AYSO/SSO.html

PhD Program Advising
(858) 534-3217
litgrad@ucsd.edu

Director of Doctoral Studies
Daisuke Miyao

Doctoral Affairs Committee
2020-2021

Daisuke Miyao (Chair)
Hoang Nguyen
Dan Vitkus