Good academic standing is a requirement for holding an academic appointment; receiving support in the form of teaching assistantships, fellowships, or grants; advancing to candidacy for a graduate degree; taking a leave of absence; and receiving a graduate degree from UCSD.
To be in good academic standing, a student must meet departmental standards. This means that s/he must receive a satisfactory annual spring evaluation, register for and complete the required number of seminars or their equivalents, and maintain a 3.0 GPA or higher in upper-division and graduate coursework. A student may not accumulate more than a total of eight units of F and/or U grades overall.
Three time limits pertain to students' academic progress toward the Ph.D. degree:
Each doctoral program has three time limits:
Pre-candidacy limit (PCTL) - Maximum registered time in which a student must advance to doctoral candidacy.
Support limit (SUTL) - Maximum time during which a doctoral student is eligible for support.
Total time limit (TRTL) - Maximum registered time in which a student must complete all doctoral requirements.
In addition, each program has a Normative Time, the period within which students, under normal circumstances, are expected to complete requirements for the doctorate. Normative Time cannot be extended.
Departments may establish earlier doctoral time limits which are administered solely by the department.
Time limits are affected by the following:
Up to three quarters time spent on approved leave of absence from the graduate program will not count in the above limits.
Time spent withdrawn from the graduate program will count toward all time limits (pre-candidacy, support, total, and normative) for a student who is readmitted to the graduate program.
Time spent at UCSD as a master's, non-degree graduate, or intercampus exchange student will count in the above time limits.
Adjustment to the time limits for students who change departments or enroll for one year or more of half-time study may be made upon departmental recommendation and approval by the Dean of Graduate Studies (normative time is not adjusted for quarters registered at half-time status). Students who withdrew from the University prior to Winter 1989 and who have subsequently been readmitted will not have periods of withdrawal in excess of three quarters counted against their support time limit.
Students will not be permitted to continue in doctoral status if they have not advanced to candidacy before the expiration of the pre-candidacy time limit or if they have not completed their program before the expiration of the total time limit. Students will not be permitted to receive UCSD-administered financial support after the expiration of their support time limits.
If the annual spring review reveals that a student's performance is not within departmental guidelines, the student will be placed on departmental warning. The student is given one quarter to remedy the situation before being placed on academic probation. Once placed on probation, the student is ineligible for support. Students on probation who do not remedy their situation in one quarter are subject to dismissal.
Students who have completed graduate work at other institutions may request transfer credit for up to six seminars. In most cases credit will be recognized only for students who have received an M.A. degree or its equivalent from a University or College other than UCSD. The determination of seminar credit and the recognition of papers will be made by the Graduate Adviser and/or the head of the appropriate section in consultation with the Director of Graduate Studies. Students who receive transfer credit may shorten their period of study at UCSD accordingly.
To receive support in the form of grants and fellowships and to be eligible for student loans, insurance, housing, and 50% time teaching assistantships, students must be enrolled full time. In order to be considered a full-time student, a student must be registered for at least twelve units of upper-division or graduate work each quarter until the degree is completed. Failure to register constitutes evidence of withdrawal from graduate studies.
Normative time is a standard established for the period in which students, under normal circumstances, are expected to complete their requirements for the Ph.D. degree in a particular discipline. Normative time for the Ph.D. in Literature is six years. Normative time for students who enter the doctoral program with M.A. degrees and who receive transfer credit for six seminars is reduced by one year. No Departmental support will be granted once a student has reached the end of Normative time (6 years).
The Department does not routinely support its graduate students during the summer months. Students may apply to teach a course during one of the two summer sessions; calls for this employment is posted on the doctoral student listserv each October for the following summer.
If you were a teaching assistant or research assistant during the academic year, summer health care is provided. However, if you want to use the Student Health Center on campus, you must pay an additional fee. Information is available from the Student Health Center at 534-3300.
A Ph.D. student in good academic standing is eligible to take three quarters of approved leave. Three additional quarters of parental leave is also available.
To take a leave of absence, a student must have completed at least one quarter of academic residence, be in good standing (see above, Good Academic Standing), and not owe the University any money. The student must return all borrowed library materials.
Prior to the end of the second week of instruction of the quarter in which leave is to begin--and before leaving campus--the student must complete the Graduate Student Request for Leave of Absence, Extension and/or Withdrawal Form. S/he must obtain the proper approvals before the Department can process it.
During the period of leave, the student may not be employed by the University, may not hold a fellowship, traineeship, or other similar appointments administered by the University. The student may not use University facilities (i.e., the library), complete the qualifying examination for advancement to candidacy, or place demands on faculty, including requesting feedback on written work, discussion of thesis or dissertation work (either directly, by e-mail, or by correspondence).
A student on leave may remain in student housing for one additional quarter if the person has been a full-time student for three consecutive quarters immediately prior to the leave.
A California resident who decides to go on leave and moves out of state (losing his California residency status) will be responsible for his own tuition upon return to UCSD.
When you take a leave of absence, be sure not to forget to apply for jobs for the following year. Students apply for jobs in spring quarter. Be sure not to miss the deadline.
NOTE: Failure to arrange for an approved leave of absence constitutes automatic withdrawal from the University.
Students may request an extension of an approved Leave of Absence prior to the expiration of the Leave (at least two weeks prior to the end of the quarter in which the Leave terminates). They may request a maximum of three quarters leave. They must re-file the Graduate Student Request for Leave of Absence. NOTE: Failure to file the necessary paperwork to extend an approved leave of absence constitutes automatic withdrawal from the University.
Part-time enrollment is discouraged, especially for students in the Ph.D. program. All quarters of enrollment, whether full- or part-time, count toward normative time limits.
Approval to enroll on a part-time basis is granted for reasons of occupation, family responsibilities, or health. Part-time graduate students are eligible, at the discretion of the Department, for 25% TA-ships and readerships. Graduate students who are approved for a program of half-time study enroll for six units or less. Graduate students who are receiving financial aid must be enrolled full time. Be sure to check with the Financial Aid before applying for part-time status.
In order to withdraw from the Program, a student must complete and file with the Department the Graduate Student Request for Leave of Absence, Extension and/or Withdrawal Form.
If a student withdraws in mid-quarter, but intends to return at a later date, s/he may request a Leave of Absence by checking the appropriate box on the form. S/he will be required to request formal readmission and pay a readmission fee if the Leave form is not processed at the time of withdrawal.
A student registered for coursework who leaves prior to the last day of instruction of any quarter without filing a formal withdrawal form will receive a U grade in each course and will be considered withdrawn from graduate study. This will jeopardize her/his eligibility for readmission to the Program.
UCSD graduate students may enroll for course work at other University of California campuses. Consult with Kristin Carnohan for details about these programs.
Informal arrangements should be made between department faculty on both campuses several weeks before the student submits an application for Intercampus Exchange in order to assure that space in the course, seminar, or facility will be available. Obtain the Intercampus Exchange Application form from the Graduate Office and have it signed by the appropriate faculty adviser. The form must also be signed by the Dean of the Graduate Division before it is forwarded to the host campus.
The Application form does not enroll the student in classes at the host campus. S/he must obtain and fill out a signed add card and submit it to the Registrar of the host campus.
Library, infirmary, and other student privileges are extended by the host campus.
Students participating in Intercampus Exchanges should register and pay all required fees at the UCSD campus. Then they present their valid student photo ID to the Office of Graduate Studies on the host campus. In turn, the registrar of the host campus will issue an ID card for that campus.
Upon completion of the course(s), grades are transferred to the home campus and entered on the student's official transcript.
In order to retain full-time active status while away from campus, a student is required to remain registered at UCSD and to carry 12 units of coursework or research. Please contact Kristin Carnohan or OGS for additional information on paying fees and application procedures.
Students who are not residents of California when they enroll for graduate study at UCSD are expected to establish California residency during their first year of enrollment. This is not an automatic process. Immediately upon arrival on campus, you should investigate the procedures for establishing residency. Consult the Residence Deputy at 534-4586 or log on to the Registrar's Office
The graduate student health insurance plan is mandatory. Premiums for students holding Teaching Assistantships at 25% time or greater are paid by the University. Please contact Student Health Services
for more information.
PhD students in the program will be supported either by employment or fellowship depending upon the funds available, the number of students eligible, the rate of progress, and the quality of their academic performance. Students in good standing are eligible for departmental support through their sixth year in the program (normative time limit), and through their seventh year for employment or fellowships outside of the department (support time limit). A student may serve as a teaching assistant for a maximum of 18 quarters.
Non-California residents are required to pay supplemental tuition. The Department covers the cost of nonresident supplemental tuition for international students for five years. It pays tuition for non-California residents for one year. Out-of-state students must establish California residency after their first year at UCSD. If a student fails to establish (or elects not to establish) California residency after one year, the student will be responsible for paying tuition.
In-candidacy tuition reduction: When non-resident students advance to candidacy, they receive a reduction in tuition fees for the following nine consecutive quarters.
All UCSD graduate students pay tuition and fees.
Most full-time graduate students hold 50% teaching assistantships. Students who hold a teaching assistantship or readership at 25% time receive a partial fee waiver and health insurance.
The Department considers apprentice teaching an integral part of professional training for a Ph.D. degree in Literature. Every doctoral student is required to be a 50% teaching assistant for at least three academic quarters. Duties of a teaching assistant include attending the lectures for the course, reading and grading papers and examinations, meeting with the supervising professor to discuss the progress of the course, and conducting either class or discussion sections.
Supervising professors write formal teaching evaluations for each teaching assistant who works with them. These evaluations are placed in the student's academic file and are consulted as a part of the annual review process. Teaching assistants are expected to take very seriously their responsibilities to their students. Poor teaching evaluation ratings will result in the loss of support.
Students who are not native English speakers may be required to pass an English Screening Examination before they can teach courses conducted in English. Courses designed to enhance English language skills are available to assist students in passing the screening so that they may teach.
Full-time doctoral students are eligible for 50% TA-ships until the end of their tenth quarter of enrollment. By that time, they must have passed their qualifying exams in order to continue to teach up to the maximum of eighteen quarters.
Entering Ph.D. students and students early in their courses of study generally find employment in one of the six campus Writing Programs or in language courses taught in Linguistics or Literature. All of these programs offer pedagogical training.
More advanced graduate students (usually those who have passed their qualifying examinations) also are eligible for teaching assistantships in special University programs (i.e., Critical Gender Studies, Ethnic Studies) and in the Department. These positions are assigned each Spring, based on information solicited from continuing students regarding their interest in particular TA positions.
Each quarter the Department hires a number of readers to assist professors who teach large courses by marking papers and examinations. Their workload is prorated according to the enrollment of the courses. Readers also may sometimes be asked to hold consultation hours for students. Readers are paid an hourly rate for their work.
Students who are employed as 50% teaching assistants and who wish also to work as readers must obtain approval to work over the 50% limit during any given quarter.
The Graduate Office regularly receives requests during the academic year for outside tutors, editors, writers, and translators. Please subscribe to and check the litgrads-l listserv postings regularly.
Students working as teaching assistants are covered by a collective bargaining agreement between the University and the UAW. Their names and addresses will be released to the UAW each term that they are employed in the bargaining unit.
Students are encouraged to seek financial assistance through the University and through other granting institutions.
A number of national fellowships are available annually. Information about these fellowships is available from the Office of Graduate Studies. The OGS website
lists a wide variety of information about UCSD and UC need-based and merit-based financial assistance.
Information about extramural fellowships and awards is also available in the reference section of the Central University Library under Contracts and Grants.
For a useful listing of Literature- and language-related extramural fellowships, see the September issue of PMLA.
For students holding Teaching Assistantships, fee deferments and loans are available from the departmental graduate office. Applications for assistance from OGS are on a quarterly or an annual basis.
Teaching, language, research assistantships, and most fellowships are taxable. For information on how salary, fellowships, and fee payments are taxed, please obtain the guide compiled by OGS for U.S. and for foreign students.Information about nonresident tax obligations is available from the Office of the President Taxation webpage
The Department of Literature administers and allocates funds for graduate students research projects for the presentation of a paper at a scholarly meeting and for job search related travel expenses. Each student is entitled to--but not guaranteed-- $1100 support over the course of her/his enrollment in the Department.
To apply for funding, complete a Research and Travel Grant Form (available online under the "Forms" section). Applications require documentation, in the form of an invitation letter to present a paper at a conference. Passenger receipts (which shows the amount you paid for travel and proof of payment) should be submitted to the Graduate Coordinator after trip completion.
Funds are also available for travel to other University of California campuses to conduct research.